Board of Trustees Meeting Minutes

Minutes for the Meeting of September 11, 2019

Wendy Krause (Last Meeting), Tim Rock, Janet Dys, Mary Boite, Amy Sharp, Robin Healy, Kerry Sherman and Cynthia Langkamp

Executive Session called to order at 7PM. New Director to come to meeting at 7:15. New director to be paid by-monthly and vacation starting at one week.

Meeting was called to order at 7:15 pm.

Adoption of Agenda – with correction under performances from 1920 to 2020.  Cynthia moved to accept, seconded by Tim. Motion was passed unanimously.

Reviewed the minutes from August 2019. Tim moved to accept the minutes seconded by Amy. Motion was passed unanimously.

Period of Public Expression – Replace tree dedicated to Wendy. Also, put out a journal for patrons to write their thoughts to Wendy.

Welcome new director Janelle Speca.

Treasurer’s Report – Cynthia moved to accept Treasurer’s report, seconded by Mary. Approved paid bills for September 2019, Mary moved to accept paid bills,
seconded by Kerry. Approve payment September 2019 bills, motion made by Amy, seconded by Kerry. Motion was passed unanimously.

Old Business –
Circulation Stats – August 3148 up 42/WIFI 86/ OWWL2GO 375/Overdrive Magazines 28.

Children’s Holiday Bazaar – Advertise on Honeoye Happenings. Send notices to school that we are collecting donations. Advertise in the Weekender and OWL
Light news. Get permission to put insert into church bulletins.

Performances – Approximately 1467 participants. 3 rain, 1 heat. Held at HCS or UCC. Requested Richmond $3000 donation 9/10/2019. Reserved Gazebo
for 2020 season 9/10/2019.

Construction Grant – received balance of $1131. Stowe – door replacement.

Building issues – Moving wall – ¾ & 1” – Roy White to fill crack outside. Has not been done as of this meeting.

Outside tree removal. Amy to inquire if town uses
someone under contract. Person needs insurance.

Ontario County Public Library Service Area – Charter change to add part of Canadice and South Bristol to our “chartered to serve” area. HCS School District.

Budget 2020 – Canadice & Richmond presentations. South Bristol? Janet to take budget to South Bristol.

Town of Richmond – FEMA zoning. Floodplain. Anything new?

Autumn Book Sale – Saturdays in October. Mary has 3 Saturdays covered.

Programs/Meetings – Summer reading party – 23 J & 10 A.
Book Talk – Finding Dorothy – 16 ladies. Barb Kennerson’s OZ collection is awesome.

New Business
Renee Boone resigned effective 9/1/2019. Looking for new clerk.
Trustee with a key – Robin will have a key to the library. Tim is the emergency backup for Security.
HPL bank account signatures – Robin will be able to sign checks.
HPL safe deposit box signatures. Robin will be backup.
Janet made the motion that Robin will have a spare key to the library, be able to sign for bank accounts and have access to safe deposit box. Mary seconded.
Motion was passed unanimously.
HPL corporate credit card. Wendy is administrator. Rename Janelle as administrator. Tim moved to make Janelle administrator of HPL credit card, seconded by Robin. Motion was passed unanimously.

Bullet Aid – Check to see if we get bullet aid for next year. Brian Kolb will be donating $13,000. Thank you Brian.

30th Annual Meeting & Brunch – Wednesday, October 16th from 9-10:30 AM at Belhurst Castle in Geneva.

Welcome Janelle as new director starting 9/9/2019.

Clean outside of building – weeds in garden and sidewalk.

Period of Public Expression – Thank you Robin for doing the phone interviews for the new director. Thanks to all who interviewed the candidates.

Trustee Meeting – Wednesday, October 9, 2019 at 7:00 PM.

Meeting adjourned – 9:00 pm

Respectfully Submitted,
Cynthia Langkamp – Secretary

Minutes for the Meeting of August 7, 2019

Present: Janet Dys, Wendy Krause, Kerry Sherman, Tim Rock, and Cynthia Langkamp.

Meeting was called to order at 7:10 pm.

Adoption of Agenda – Tim moved to accept agenda seconded by Janet with addition of removing tree out front. Motion was passed unanimously.

Reviewed the minutes from July 2019. Tim moved to accept the minutes seconded by Kerry. Motion was passed unanimously.

Period of Public Expression –

Treasurer’s Report – Cynthia moved to accept Treasurer’s report, seconded by Tim. Approved paid bills for August 2019, Cynthia moved to accept paid bills, seconded by Kerry. Approve payment August 2019 bills, motion made by Kerry, seconded by Tim. Motion was passed unanimously.

We received another $1000 from Tom Good. Thank you Tom.

Another Grant – Early Literacy Mini Grant – Magnetic Board – Great Fun.

Old Business –

Circulation Stats – July 3284 down 283/WIFI 116/ OWWL2GO 388/Overdrive Magazines12.

Children’s Holiday Bazaar – We collected 18 boxes from St. Mary’s rummage sale. We will start advertising that we are now accepting donations.

Performances – Doing great.

Construction Grant – Billed the State for the balance.

Building issues – Moving wall – ¾ & 1” – Roy White to fill crack outside.

Ontario County Public Library Service Area – Charter change to add part of Canadice and South Bristol to our “chartered to serve” area. HCS School District.

Budget 2020 – Made a motion to accept preliminary budget. Tim moved to accept, seconded by Kerry.

Town of Richmond – FEMA zoning. Floodplain. Anything new?

Director Posting & Job description – Corrections to letter that Janet is to sign.

New Business
October Book Sale – Every Saturday in October – Bag Sale. Need volunteers for four Saturday’s.

Senator Rich Funke letter – attached letter

30th Annual Meeting & Brunch – Wednesday, October 16th from 9-10:30 AM at Belhurst Castle in Geneva – trustees, staff and volunteers. Who can attend?

Rugs cleaned in original building on July 24th.

Minutes for the Meeting of July 10, 2019

Present: Janet Dys, Wendy Krause, Robin Healy, Amy Sharp, Tim Rock, Mary Boite and Cynthia Langkamp.

Guest:  Ron Kirsop

Meeting was called to order at 7:02 pm.

Adoption of Agenda – Robin moved to accept agenda seconded by Mary.  Motion was passed unanimously.

Reviewed the minutes from June 2019. Tim moved to accept minutes seconded by Robin. Motion was passed unanimously.

Period of Public Expression – Carla Collichio was thrilled with Book Talkers on June 26th. Author of book attended the meeting. 

Treasurer’s Report – Amy moved to accept Treasurer’s report, seconded by Mary.  Approved paid bills for July 2019, Cynthia moved to accept paid bills, seconded by Janet.  Approve payment July 2019 bills, motion made by Amy, seconded by Mary. Motion was passed unanimously.

 Old Business – 

Circulation Stats – June 2851 down 74/WIFI 152/ OWWL2GO 358/Overdrive Magazines 34. 

Children’s Holiday Bazaar – Sorting out donations. 

Performances – At HCS due to weather – 160 people.

Construction Grant – Billed the State for the balance.

Moving wall – ¾ & 1” – Put molding up to cover up moving wall.

Outside gap – Fill in to keep rodents out.

Book Sale – Saturday July 13, thru July 20 – spots are all filled. 

Basement Clean up – Roto-Rooter Excellent Job. 

Ontario County Public Library Service Area – Lauren – Charter change to add part of Canadice and South Bristol to our “chartered to serve”  area. HCS School District. Great Presentation.

Policies/Job Descriptions – No meeting today.

Town of Richmond – FEMA zoning.  Floodplain. Anything new?

Programs/Meetings

Book Talk – South of Little Rock 12 ladies and author.  

New Business

Exempt Organization Certificate – Now have a new tax exempt number.  

2020 Budget – Motion made to accept budget.  Mary moved to accept, seconded by Robin. Motion was passed unanimously.

Director posting and job description – Search Committee

Period of Public Expression –

Trustee Meeting – Wednesday, August 7, 2019 at 7:00 PM.

Meeting adjourned – 8:55 pm

Respectfully Submitted,

Cynthia Langkamp – Secretary

Honeoye Public Library Board of Trustees
Minutes for the Meeting of June 12, 2019

Present: Janet Dys, Wendy Krause, Robin Healy, Amy Sharp, Mary Boite
and Cynthia Langkamp.

Meeting was called to order at 7:17 pm.

Adoption of Agenda – Robin moved to accept agenda, seconded by Amy.
Motion was passed unanimously.

Reviewed the minutes from May 2019. Amy moved to accept minutes, seconded
by Janet. Motion was passed unanimously.

Period of Public Expression –

Treasurer’s Report – Robin moved to accept Treasurer’s report, seconded by
Amy. Approve paid bills for June 2019, Cynthia moved to accept paid bills, seconded by Janet. Approve payment June 2019 bills, motion made by
Mary, seconded by Robin. Cynthia moved that Tim authorizes for accountant to
file tax return by IRS E-file signature authorization, seconded by Robin. Motion
was passed unanimously.

Old Business –
Circulation Stats – May up 89/WIFI 114/ OWWL2GO 340/Overdrive Magazines 19.

Children’s Holiday Bazaar – $143 in Spring Sales.

Performances – moving along.

Construction Grant – Roy White – outside wall – complete. Amir – lighting is
beautiful. 90% complete. Closet Door – Bob Stowe – $5274 – Mary moved to OK
payment to Stowe Construction not to exceed $5274, Mary moved to OK
payment, seconded by Robin. Motion was passed unanimously. Award $11,305
(75%) of $15,074 – received $10,175. After paying $5205 from building account,
we can close this account.

Building issues – Moving wall – ¾ & 1” – Put molding up to cover up moving wall.
outside gap – Fill in to keep rodents out.

Book Sale – Saturday July 13, thru July 20 – spots are all filled. Thank you.

Marilyn Matteson has enjoyed sorting out books for our book sale, but is turning
this job over to our library volunteers. Thank you Marilyn.

Basement Clean up – Roto-Rooter quote – Janet. ½ payment down. Amy made
the motion to pay $2500.00 to get basement cleaned, seconded by Robin. Janet
will set up time. Motion was passed unanimously.

Ontario County Public Library Service Area – Lauren – Charter change to add
part of Canadice and South Bristol to our “chartered to serve” area. HCS
School District. Great Presentation.

Maker spaces – Lego wall. Bob Stowe.

Policies/Job Descriptions – No meeting today.

Town of Richmond – FEMA zoning. Floodplain. Anything new?

Programs/Meetings:
Book Talk – Origin by Dan Brown – 11 ladies.

New Business
New Website – Sue’s Job Description, Renee as back-up.

Exempt Organization Certificate – Now have a new tax exempt number.

2020 Budget for July – will review next month.

Director Job information/Work Schedule/Application

Call list

Change August meeting to August 7, 2019. Janet made a motion to make
change, seconded by Tim. Motion was passed unanimously.

Period of Public Expression –.

reviewed HPL Work Schedule.

Trustee Meeting – Wednesday, July 10, 2019 at 7:00 PM.

Meeting adjourned – 8:55 pm

Respectfully Submitted,
Cynthia Langkamp – Secretary

Board of Trustees
Minutes for the Meeting of May 8, 2019

Present: Janet Dys, Wendy Krause, Tim Rock, Robin Healy, Kerry Sherman, Mary Boite and Cynthia Langkamp.

Meeting was called to order at 7:05 pm.

Adoption of Agenda – Mary moved to accept agenda, seconded by Janet.

Motion was passed unanimously.

Reviewed the minutes from April 2019. Tim moved to accept minutes, seconded by Robin. Motion was passed unanimously.

Period of Public Expression – Discussed trimming bushes out front. New sign out front on pole.

Treasurer’s Report – Tim moved to accept Treasurer’s report, seconded by Robin. Approve paid bills for May 2019, Tim moved to accept paid bills, seconded by Robin.  Approve payment May 2019 bills, motion made by Cynthia, seconded by Tim. Motion was passed unanimously.

Old Business –
Circulation Stats – April down 171/ WIFI 59/ OWWL2GO 367/ Overdrive Magazines 21.

Children’s Holiday Bazaar – We have HCS for next year. Requests for building usage is now made on-line. Spring Sale going well. Will take down the end of May. Will put an Ad in Weekender for August issue to start accepting donations.

Performances – We have HCS in case of bad weather. Donation letter in the mail. Performances should be part of Library Director job description. Program of HPL.

Construction Grant – Roy White – outside wall – complete.  Amir – lighting is beautiful.  90% complete.  New ballast for all lighting, except in new building.  Motion was made by Mary to sign check for lighting, seconded by Janet.  Motion was passed unanimously.  Closet door – Bob Stowe – $5,274.  Award $11,305 (75%) of $15,074 – received $10,175.

Building issues – Moving wall – ¾ & 1” – Put molding up to cover up moving wall.

Book Sale – May 18th from 9am – 1pm. Marcia Young and Donna Cochrane to work. Thank you.

Basement Clean up.   Received $5,000 on January 3, 2019. Need to get updated quotes for cleaning basement.

Ontario County Public Library Service Area – Lauren – Charter change to add part of Canadice and South Bristol to our “chartered to serve” area. HCS School District. Great Presentation.

Maker spaces – Lego wall. Bob Stowe.

Policies/Job Descriptions – No meeting today.

Town of Richmond – FEMA zoning. Floodplain. Anything new?

Programs/Meetings:
Book Talk – The Ten Year Gap – 11 ladies.

New Business
Outside signs are installed.

Fleming Heating and Air Conditioner – John Whitcom – installed geothermal.

April 29 – Spencer Shumway/Richmond Code – we passed.

Pick a Date for July Book Sale – July 13 thru July 20. Mary will get volunteers.

Chris Coriddi – gardens/bushes – Doing a great job. Thank you Chris.

June Advertising – Put a notice in the Weekender and Owl Light News regarding Wendy retiring after 29 years. Janet will write up a notice.

New Website – Get a new website up by end of May.

Fault in Fire System – Line 2. Frontier called to have the line checked. Phone static.

Change August meeting to August 7, 2019. Janet made a motion to make change, seconded by Tim. Motion was passed unanimously.

Period of Public Expression –

Trustee Meeting – Wednesday, June 12, 2019 at 7:00 PM.
Meeting adjourned – 8:35 pm

Respectfully Submitted,
Cynthia Langkamp – Secretary