Minutes for the Meeting of November 9, 2020
Janelle Speca, Tim Rock, Mary Boite, Janet Dys, Robin Healy, Amy Sharp, Kerry Sherman and Cynthia Langkamp.
Call to order – Meeting was called to order at 6:00.
Adoption of Agenda – Motion made by Robin seconded by Tim. Motion was passed unanimously.
Approval of prior meeting minutes – October. Motion made by Mary, seconded by Kerry. Motion was passed unanimously.
Period of Public Expression – Programs. CPR and First Aid Training. Small groups – masks feet apart. Modelers. Girl Scouts.
We will not start programs until after the new year. COVID cases are rising.
Treasurer’s Report – Approved bills for October. Motion made by Cynthia, seconded by Mary. Approve October financial report. Motion made by Tim, with changes to Financial Report heading, seconded by Mary.
Old Business –
Circulation Stats – Rising. Barely lower than this time last year. Only 84 down from last year. Being open on Wednesday is helping. We sometimes get 2 or 3 kids sometimes more. This is being open 08 hours less than last year.
Now receiving deliveries twice a week.
Town of Richmond – Letter to town for removal from flood insurance. We still want the town attorney to look over the contract before moving forward. Still waiting.
Budget Workshops – Canadice – increasing amount, South Bristol increasing amount, Richmond – Proposed to give the same amount as last year.
Action Items:
Programs and meetings – cancelled until further notice.
New Business
Policy updates: Amendment to Charter
Library Aid- Library Clerk – too restrictive
Library Senior Clerk – no one at this time.
Library Director
2021 holiday Closings
Motion made by Robin, seconded by Mary to accept policy updates. Motion passed unanimously.
Holiday Bazaar/Fundraiser Ideas – Will have a table set up in the library to sell to our patrons.
Replace plastic electrical piping with metal. Amir is working on purchasing all the products needed for the repair. Amir met with Tim Rock. Tim to coordinate with Amir.
– Replace sump pump in the new addition on October 28th.
– Award for Janelle and the Honeoye Public Library – October 20th.
– Door installation – November 19th and 20th. Library will be closed on November 19th due to construction on doors.
– Purchase of two new book trucks. Use memorial monies to purchase book trucks. Motion made by Janet, seconded by Kerry. Motion was passed unanimously .
– Recommendations for new trustee for the Board.
Period for Public Expression – Change back to Wednesday night meetings starting at 6PM.
Trustee Meeting – Wednesday, December 9, 2020 at 6 PM.
Meeting adjourned – Executive Meeting held after meeting.
Respectfully Submitted,
Cynthia Langkamp – Secretary
Minutes for the Meeting of October 12, 2020
Janelle Speca, Tim Rock, Mary Boite, Janet Dys, Robin Healy, Amy Sharp, Kerry Sherman and Cynthia Langkamp.
Call to order – Meeting was called to order at 6:05
Adoption of Agenda – Motion made by Robin seconded by Amy. Motion was passed unanimously.
Approval of prior meeting minutes – September. Motion made by Tim, seconded by Mary. Motion was passed unanimously.
Period of Public Expression – Carol Sherman husband passed away. Sent a sympathy card from the library board.
Halloween decorations look great outside.
Treasurer’s Report – Approved bills for September. Motion made by Tim, seconded by Kerry. Approve September financial report. Motion made by Amy, seconded by Mary.
Old Business –
Circulation Stats – Rising. Barely lower than this time last year. Only 85 down from last year. This is being open 10 hours less than last year.
Town of Richmond – Letter to town for removal from flood insurance. We still want the town attorney to look over the contract before moving forward. No news.
Action Items:
Door grants – approved. Contracts signed and parts ordered.
Policy updates – Janelle to email oldest policies for us to review before our next meeting.
Programs and meetings – cancelled until further notice.
New Business
Long Range Plan – Approval of new plan for 2021-2023. Motion made by Tim, seconded by Janet to accept new Long Range Plan for the years 2021-2023. Motion was passed unanimously.
Weapons Policy – Code of conduct – Motion made by Robin, seconded by Kerry to accept Code of Conduct policy. Motion was passed unanimously.
Budget Workshops – Canadice increasing amount 2%, South Bristol increasing amount 2% and Richmond to give the same amount as last year.
Fundraising – Book Sales $129 and Holiday Bazaar $50.
Memorial Donations for Dave Beckwith and Robert Cooley. $175.00 this month.
HCS usage – School Board Meeting on October 14th.
Replace plastic electrical piping with metal. Amir is working on purchasing all the products needed for the repair. Amir met with Tim Rock. Tim to coordinate with Amir.
Landscaping – The boys weeded and laid mulch. They also moved most of the sandbags inside the doors. Removed birds nest and cleaned the crabapples off the roof.
Re-evaluate our hours – Changed hours in September to Monday and Thursday 2-6, Tuesday 12-4, Wednesday 2-4.
Scare Crow Stroll – October17th.
Annual PLS meeting is October 14th at 6PM. This will be done virtually.
Janelle and the Honeoye Public Library received a NDEAM Award. (National Disability and Employment Awareness Month). We received this for employers who employee 25-99 people. This award is for increasing awareness and opportunities to assisting persons with disabilities to achieve and maintain employment.
Period for Public Expression – Thank you Mary for your work on the Long Range Plan and for attending the Richmond Budget Meeting.
Trustee Meeting – Monday, November 9, 2020 at 6 PM.
Meeting adjourned – 7:00
Respectfully Submitted,
Cynthia Langkamp – Secretary
Minutes for the Meeting of September 15, 2020
Janelle Speca, Tim Rock, Mary Boite, Janet Dys, Robin Healy, Amy Sharp
and Cynthia Langkamp.
Call to order – Meeting was called to order at 6:10
Adoption of Agenda – Motion made by Robin seconded by Tim. Motion was passed unanimously.
Approval of prior meeting minutes – August. Motion made by Tim, seconded by Amy. Motion was passed unanimously.
Period of Public Expression – Flood gates closed in. Spencer Shumway took the old flood gates for someone else.
Treasurer’s Report – Approved bills for August. Motion made by Cynthia, seconded by Tim. Approve August financial report. Motion made by Tim, seconded by Robin.
Old Business –
Circulation Stats – Rising. Still significantly lower than this time last year, but better than last month. We are seeing new patrons come in and sign up.
Town of Richmond – Letter to town for removal from flood insurance. We still want the town attorney to look over the contract before moving forward. Letter to Town Supervisor and Spencer Shumway.
Action Items –
Roy White proposal – Contract signed and sent in for the
Flood Gates.
Door Grants – due August 31st.
Tree and stump removal – scheduled for 8/7/2020. Looks good.
No more clean up of crabapples on the sidewalk. Helps keep the library cleaner.
New books – We ordered 224 new books for the library at $16 each.
Programs and meetings – cancelled until further notice.
New Business
Long Range Plan – Action Item Update in folder. Review the new revised Long Range Plan. Have any additions or changes ready for our next meeting.
Weapons Policy – Code of conduct – Adopt weapons policy.
Meeting Room Policy and Application Review – Our current policy is still valid. No changes at this time.
Budget Proposal to all towns. Towns 2% increase. Town meeting with South Bristol and Canadice virtual on Monday 9/14/2020.
Add a raise of $1.00/hour for Janelle to be added to the budget. This is to start immediately. Janelle will contact payroll personnel.
Fundraising – Book Sales and Holiday Bazaar.
Memorial Donations for Dave Beckwith and Robert Cooley.
PLS workshops for trustees – Check newsletter for upcoming events.
PLS Annual Meeting is October 14th at 6PM. We must RSVP and register by September 25th. We will do this from home virtually.
Exterior railing color. Change to a lighter color so it’s not so hot.
HCS usage – As of right now, HCS will re-evaluate after the school has been open for awhile, before they approve us using the building for the bazaar. This will be done in October.
Replace plastic electrical piping with metal. Work with our electrician Amir. Piping needs to be watertight. The electrician would know legally what to do. May not be a simple job.
Employee transitions – Sue – taking a leave of absence for 7 months to help her
father. Emily – is a temporary replacement for Sue. The first of April this will be
re-evaluated. Connie – bookkeeper left. Jenny – New bookkeeper. Stays on sight to do the books. She comes in on Monday.
OWWL2GO funding for 2021 – We will go from 2% to 3%. $2000 to $3029.
Movie licensing renewal – We did not have a good turnout. Will restart in 2022.
Re-evaluate our hours – Change Tuesday hours to 12-4. Tuesdays are slow days. Open Wednesday 2-4 and Friday 2-4. This is to allow kids to come in and do their homework. We have a fast internet. We have volunteers who could help the kids with their homework.
Period for Public Expression – Scarecrow Stroll Ideas.
Trustee Meeting – Monday, October 12, 2020 at 6 PM.
Meeting adjourned – 7:45
Respectfully Submitted,
Cynthia Langkamp – Secretary
Minutes for the Meeting of July 8, 2020
Janelle Speca, Tim Rock, Mary Boite, Janet Dys and Cynthia Langkamp.
Call to order – Meeting was called to order at 7:00 PM
Adoption of Agenda – Motion made by Cynthia seconded by Tim. Motion was passed unanimously.
Approval of prior meeting minutes – June. Motion made by Mary, seconded by Janet. Motion was passed unanimously.
Period of Public Expression – Welcome back
Treasurer’s Report – Approved paid bills for June. Motion made by Cynthia, seconded by Mary. Approve March, April, May and June financial report. Approve payment of bills for March, April, May and June. Tim approved past billing, seconded by Janet.
Old Business –
Circulation Stats – E-books are up.
Town of Richmond – FEMA Zoning
Action Items – Tim meeting with Roy White on Friday. Will let Spencer
Shumway know about the meeting. Letter to Town Board to put in a resolution to get us out of FEMA Ins.(No flood insurance Monies).
Action Items – Put in budget to hire students to work on our gardens. Shoveling sidewalk and ramp.
Stowe Estimates for grants for the doors – See quote entered as grants.
Summer Reading – Modified version.
Programs and meetings – cancelled.
New Business
New Policies – Working remotely Policy. We are allowed to work remotely if there is a stay at home order.
Quote from Roy White – setting up a meeting with Tim to talk specifics.
Landscaping – Thank you Janet for trimming bushes. Get rid of the garden out by the road. Remove ornamental grasses and other plants.
Quote on Cherry Tree – Tree is actually a crabapple tree. $500.00.
This includes cutting tree down and stump removal. Motion made by Cynthia to spend the $500.00 for tree and stump removal, seconded by Janet. Motion was passed unanimously.
Summer Reading – modified version
Next month’s meeting – Janelle is gone on the 12th. We will have the meeting on August 5th.
Upcoming budget – Just got the kit from PLS.
Long Range Plan – Action Item – Look over Long Range Plan. Put down notes and Ideas.
Book Sale – Pre-register for a 15 minute slot. Pay upstairs at front desk. We will wait on this. Need wipes if anyone is going out shopping.
Period of Public Expression – Accepting books for book sale.
Donated books will be quarantined for 72 hours.
Trustee Meeting – Wednesday, August 5, 2020 at 7:00 PM.
Meeting adjourned – 8:37
Respectfully Submitted,
Cynthia Langkamp – Secretary
Minutes for the Meeting of June 2, 2020
Janelle Speca, Amy Sharp, Kerry Sherman, Janet Dys Tim Rick and Cynthia Langkamp.
Call to order -Meeting was called to order at 6:10 PM
Adoption of Agenda –
Approval of prior meeting minutes – March
Period of Public Expression – Thank you Ron Kirsop for setting up this meeting
Treasurer’s Report – approve paid bills. Approve payment of bills. Connie makes up checks. Janelle is signing monthly bills/checks.
Old Business –
Circulation Stats – Annual report with asterisk next to circulation.
Town of Richmond – FEMA zoning – get a quote from Roy White to block off Flood gates.
Audit Completed – 2/14/2020 – done on-line.
State Annual Report – Approved and completed.
Programs and meetings – cancelled.
New Business
New Policies – Working remotely Policy. We are allowed to work remotely if there is a stay at home order.
Stowe Estimates for grants for doors. We needed to call a locksmith. It cost $700. We are looking to replace doors to make them handicap accessible.
Grant request is complete.
Carpet cleaning in main room since we were closed.
A/C cleaning and filter change.
Computers updated by PLS.
Security update again – monitors and camera. Janelle learning to reset . This will save us $90 per visit.
Reopening plan – modified services and times. Opening June 30th. Waiting for phase 4. Only books available will be books we have at HPL.
There will be no inter library deliveries. Items dropped off will be quarantined for 72 hours.
Change in number of items to be charged out is 7.
Need wipes if anyone is going out shopping.
For long range plan – we could do three years versus five years.
Nominated for an award for having an inclusive atmosphere in the library.
Period of Public Expression –
Trustee Meeting – Wednesday, July 8, 2020 at 7:00 PM.
Meeting adjourned – 7:00 PM
Respectfully Submitted,
Cynthia Langkamp – Secretary
Minutes for the Meeting of March 11, 2020
Janelle Speca, Mary Boite, Amy Sharp, Robin Healy, Kerry Sherman, Janet Dys and Cynthia Langkamp.
Call to order – Meeting was called to order at 6:00 PM.
Adoption of Agenda – Mary moved to accept, seconded by Janet. Motion was
passed unanimously.
Reviewed the minutes from February 2020. Kerry moved to accept the minutes seconded by Amy. Motion was passed unanimously.
Period of Public Expression – Impact Coronavirus is having on our families and community. Stay healthy and Safe.
Treasurer’s Report – Mary moved to accept Treasurer’s report, seconded by Robin. Approved paid bills for February 2020, Amy moved to accept paid bills seconded by Cynthia. Approve payment March 2020 bills, motion made by Robin, seconded by Janet. Motion was passed unanimously.
Old Business –
Circulation Stats – February 2768 up 501/WIFI 75/ OWWL2GO 443/Overdrive
Magazines 24.
Town of Richmond – FEMA zoning – nothing new.
Audit Completed – 2/14/2020 – done on-line.
State Annual Report – Approved and completed.
Programs and meetings – February 15th through March 10th we had 137 attendees to our programs and meetings. For the month of February we had 208 attendees. We will reassess our programs every three months to see if we should continue with certain programs.
New Business
Doors painted on February 13th.
Switched to Spectrum Tuesday, February 18th We were able to keep our same phone number. Faxes go through with no problem.
Received money from all three towns on 2/18/2020.
Charging cords/station – Would like to buy popular charging cords/station that patrons can use while working at the library.
Action Items – Agenda for next meeting. Form a committee to review policies and by-laws.
Trustees – Please bring your policy notebook and by-laws.
Period of Public Expression – Ron Kirsop to join us regarding new guidelines
for trustees continuing education.
Trustee Meeting – Wednesday, April 8, 2020 at 7:00 PM.
Meeting adjourned – 6:30 pm
Respectfully Submitted,
Cynthia Langkamp – Secretary
Minutes for the Meeting of February 12th, 2020
Present: Janet Dys, Mary Boite, Tim Rock, Robin Healy, Amy Sharp, Kerry Sherman. Absent: Cynthia Langkmp, Janelle Speca (Director)
Meeting was called to order at 7pm.
Adoption of Agenda: Robyn moved, Amy seconded. Motion was unanimously passed.
Approval of January 8th Minutes: Robyn moved, Kerry seconded. Passed unanimously.
Period for public expression: Discussion re scheduling of outside groups using the library. Janet clarified that the Board is supportive of Janelle’s decisions regarding those hours, and that we want to make sure that she is not having to exceed her paid hours while trying to accommodate the meetings.
Janelle reported more young adult/teen traffic – that section has been weeded and new books bought for those patrons. They are also excited about the y/a programming with Katie.
Treasurer’s Report:
Approval of paid bills: Motion by Tim, seconded by Amy
Approval of January financial Report: Motion by Kerry, seconded by Mary
Approval of payment of January bills: Motion by Amy, seconded by Janet
All motions were unanimously passed.
Old Business:
- Circulation stats are up from last year for January: 2767, up 25/ WIFI 108/OWWL2GO 241/Overdrive Mags25.
- Open House was a success and something we hope to do once a year. About 39 people were there.
- Town of Richmond – FEMA zoning: we have been clear that we cannot do what DEC is asking re changes to our building, since we have already made changes that Tim Rock recommended and we believe that this should be sufficient to deter any flooding. We have not heard anything knew from the town.
Programs/Meetings
Janelle listed an impressive number of meetings held here from January 6th through February 11th, on the agenda. There was a total of 200 Attendees. We also have some private tutoring every Tuesday and Thursday, and every evening from 5-8 pm. Janelle reposts info about the week’s activities so people know those schedules.
New Business
- Doors to the closet were replaced on January 21st and they will set up a time to finish and repaint. There is apparently no reason why the painting should have caused to problem with the rivets and if they is one it will be fixed at no charge.
- The Trustees’ positions – President, Vice-President, Treasurer and Secretary – were discussed, and as we don’t do a formal process, trustees just decided that as the officers agreed to retain their positions, and no one else wanted them, those would just re-up. The Board also decided to ask the Secretary to provide more information in the Minutes about discussions, decisions and an Action List to remind trustees what they had agreed to do, if anything, for the next meeting.
- Ron Kirsop has agreed to come and meet with us to do a training workshop, which we all thought would be very helpful. He cannot come at our regular meeting hours but can come a little earlier on our usual meeting night. The State now mandates a certain number of education hours for trustees. Decision made with him that: He will come on Wednesday March 11th. We will gather for our meeting at 5:45 and he will arrive at 6:30 for about an hour or so.
- State Annual Report Due on February 14, 2020. Connie (bookkeeper) and Janelle attended at January 24th workshop at PLS about this and the report has been finished. Mary moved and Tim seconded the motion to accept the Report – passed unanimously by the Board at this meeting. Note: The report has been submitted.
- Bylaws: Ron is asking that our current bylaws be updated and “beefed up”. We agree that this does need to be done; we need to look for the most current revisions before doing this.
- Communication services: We have switched to Spectrum for our services.
Action Items:
We will look to find current bylaw revisions (all)
Meeting adjourned at 8:40pm
Submitted by Mary Boite
Minutes for the Meeting of January 8th, 2020
In Attendance: Janelle Speca, Janet Dys, Mary Boite, Tim Rock, Robin Healy, and Amy Sharp
Absent: Cynthia Langkamp and Kerry Sherman
Adoption of Agenda: Mary moved to accept, seconded by Tim. Motion was passed.
Amy moved to accept minutes from December 11th, 2019, seconded by Tim, Motion was passed unanimously. Going forward, Janet would like more details included in the meeting minutes, when possible.
Period of Public Expression: Bulletin board and new fish are great!
Treasurer’s report: Tim moved to approve paid bills of December, seconded by Robin. Robin moved to approve December’s financial report, seconded by Mary. Mary moved to approve payment of December’s bills seconded by Janet. All motions were approved unanimously.
Our new bookkeeper, Connie Cook, will be paid through payroll. This is a change to how we have previously paid for this service.
Old Business:
Circulation Stats for December 2373/up 182/WIFI/ 62/OWWL2GO 190/Overdrive Mags 14
The roof leak repair was $405 and there has been no more leaking. Tree trimming was also discussed as a contributing factor to roof issues; a patron, Mr. Spraugh, has volunteered to trim back the cherry tree.
$13,000 was received from Brian Kolb.
New Business:
January open house is tomorrow, 1/9, 6:00 – 8:00 pm. Mary will pick up food: a cheese tray from Wegmans. Janet will be setting up the drinks. Many people have said they will be attending. We are unsure of the actual number of people to expect.
Tim moves to allow Mary to pay for the open house food as HPL Board Member. Motion was passed unanimously.
Our previous insurance provider, Erie, is no longer available through Chrisman Insurance. We are awaiting the new cost of insurance through Utica.
Possible volunteer opportunities were discussed and will be presented at the open house tomorrow. Advise Janelle of any additions/ideas to add.
Some ideas for performances were shared by Janelle, including: Merry-Go-Round Theater, a dance class followed by swing band performance with a dance floor and karaoke accompanied by a house band.
Janelle attended the Town of Richmond Comprehensive Planning Committee meeting where she discussed how HPL would like to serve the community. The meeting went very well and areas of discussion included expanding program offerings, expanding hours, a possible, survey to determine what the community wants from the library. The FEMA topic also came up at this meeting. The Town Supervisor, Daryl Marshall, mentioned the possibility of HPL being written out of FEMA. We are currently holding on the issue – not moving forward.
Minimum wage has increased from $11.10 – $11.80. This only affects Katie. Katie is doing great and things are going smoothly even without Sue. A ladder to access top shelves as well as a wheelchair to keep at the library were possibilities discussed. Janelle would like a construction grant to make the front doors more handicapped accessible.
The reorganization of the library looks great. Janelle is working with the school art teacher and principal to display student’s artwork around the library as well as generating other ideas to bring more people in.
Action Items:
Amy will email minutes to all.
Mary will find a volunteer for the February book sale.
Meeting adjourned at 8:30
Respectfully submitted by Amy Sharp
Minutes for the Meeting of October 9, 2019
Janelle Speca, Janet Dys, Mary Boite, Amy Sharp, Robin Healy, Kerry Sherman and Cynthia Langkamp
Meeting was called to order at 7:07 pm.
Adoption of Agenda – Robin moved to accept, seconded by Amy. Motion was passed unanimously.
Reviewed the minutes from September 2019. Mary moved to accept the minutes seconded by Kerry. Motion was passed unanimously.
Period of Public Expression – Check out scarecrow out front of library.
Treasurer’s Report – Cynthia moved to accept Treasurer’s report, seconded by Robin. Approved paid bills for October 2019, Kerry moved to accept paid bills seconded by Mary. Approve payment October 2019 bills, motion made by Robin, seconded by Mary. Motion was passed unanimously.
Old Business –
Circulation Stats – September 2228/down 732/WIFI 76/ OWWL2GO355/Overdrive Magazines 8.
Children’s Holiday Bazaar – Would like help from the trustees to call volunteers to work. Cynthia will get a list of persons who need to be called. Can also help downstairs on Tuesday and Thursday packing boxes from 2 – 4 PM.
Performances – Must still reserve the auditorium for the summer of 2020. Grace Wood is the contact person.
Construction Grant – Stowe – door replacement.
Building issues – Moving wall – ¾ & 1” – Roy White to fill crack outside. $909.55. Outside tree removal will cost $850.00. This includes stump grinding. Janet made a motion to have Amy contact Benjamin Tree Care to remove tree/stump grinding, seconded by Robin.
Ontario County Public Library Service Area – Charter change to add part of Canadice and South Bristol to our “chartered to serve” area. HCS School
District.
Budget 2020 – Canadice and Richmond Presentations. Performances – OK for money and 2% increase from Richmond. South Bristol – Dan Marshall is Town Supervisor.
Town of Richmond – FEMA zoning. Floodplain. Anything new?
Autumn Book Sale – Saturdays in October. First Saturday $125.00 Bag Sale.
PLS Annual Meeting – 7 people. Meeting at Library. Leaving by 8 AM.
Trustee with key and access to accounts – Tim and Robin.
New Business
Wendy’s last day was September 26th. Journal available for patrons to sign through December.
Chromeboxes – PLS to install new software. Purchase of software – $25/computer. Will install on two computers.
Facebook page or other social media – Create one for the library. Janelle will create our facebook page.
New Program Ideas – Put our program ideas on facebook as well as have a listing at the library for patrons who do not use facebook.
Participating in Scarecrow Stroll – There will be a map of businesses participating in this. Take pictures. Vote for your favorite scarecrow. Ends October 26th.
Historical Society wants to sell calendars at the library starting November 7th. Library personnel would collect the money.
Deep cleaning – Jennifer Nichols – This would take two days at $200 per day.
We will wait until after the new year.
New Volunteer – Kathryn Egan – We want to hire as new clerk.
Adding bulletin boards and fish tank. OK by Trustees.
Approve close dates for upcoming year – need to research.
Bookkeeper done as of the end of the year – purchase program. We want to try Quick Books. Will contact Ron to see what other libraries do about their
bookkeeping.
Period of Public Expression – Order business cards to Janelle Speca.
Great meeting.
Trustee Meeting – Wednesday, November 13, 2019 at 7:00 PM.
Meeting adjourned – 8:30 pm
Respectfully Submitted,
Cynthia Langkamp – Secretary
Minutes for the Meeting of September 11, 2019
Wendy Krause (Last Meeting), Tim Rock, Janet Dys, Mary Boite, Amy Sharp, Robin Healy, Kerry Sherman and Cynthia Langkamp
Executive Session called to order at 7PM. New Director to come to meeting at 7:15. New director to be paid by-monthly and vacation starting at one week.
Meeting was called to order at 7:15 pm.
Adoption of Agenda – with correction under performances from 1920 to 2020. Cynthia moved to accept, seconded by Tim. Motion was passed unanimously.
Reviewed the minutes from August 2019. Tim moved to accept the minutes seconded by Amy. Motion was passed unanimously.
Period of Public Expression – Replace tree dedicated to Wendy. Also, put out a journal for patrons to write their thoughts to Wendy.
Welcome new director Janelle Speca.
Treasurer’s Report – Cynthia moved to accept Treasurer’s report, seconded by Mary. Approved paid bills for September 2019, Mary moved to accept paid bills,
seconded by Kerry. Approve payment September 2019 bills, motion made by Amy, seconded by Kerry. Motion was passed unanimously.
Old Business –
Circulation Stats – August 3148 up 42/WIFI 86/ OWWL2GO 375/Overdrive Magazines 28.
Children’s Holiday Bazaar – Advertise on Honeoye Happenings. Send notices to school that we are collecting donations. Advertise in the Weekender and OWL
Light news. Get permission to put insert into church bulletins.
Performances – Approximately 1467 participants. 3 rain, 1 heat. Held at HCS or UCC. Requested Richmond $3000 donation 9/10/2019. Reserved Gazebo
for 2020 season 9/10/2019.
Construction Grant – received balance of $1131. Stowe – door replacement.
Building issues – Moving wall – ¾ & 1” – Roy White to fill crack outside. Has not been done as of this meeting.
Outside tree removal. Amy to inquire if town uses
someone under contract. Person needs insurance.
Ontario County Public Library Service Area – Charter change to add part of Canadice and South Bristol to our “chartered to serve” area. HCS School District.
Budget 2020 – Canadice & Richmond presentations. South Bristol? Janet to take budget to South Bristol.
Town of Richmond – FEMA zoning. Floodplain. Anything new?
Autumn Book Sale – Saturdays in October. Mary has 3 Saturdays covered.
Programs/Meetings – Summer reading party – 23 J & 10 A.
Book Talk – Finding Dorothy – 16 ladies. Barb Kennerson’s OZ collection is awesome.
New Business
Renee Boone resigned effective 9/1/2019. Looking for new clerk.
Trustee with a key – Robin will have a key to the library. Tim is the emergency backup for Security.
HPL bank account signatures – Robin will be able to sign checks.
HPL safe deposit box signatures. Robin will be backup.
Janet made the motion that Robin will have a spare key to the library, be able to sign for bank accounts and have access to safe deposit box. Mary seconded.
Motion was passed unanimously.
HPL corporate credit card. Wendy is administrator. Rename Janelle as administrator. Tim moved to make Janelle administrator of HPL credit card, seconded by Robin. Motion was passed unanimously.
Bullet Aid – Check to see if we get bullet aid for next year. Brian Kolb will be donating $13,000. Thank you Brian.
30th Annual Meeting & Brunch – Wednesday, October 16th from 9-10:30 AM at Belhurst Castle in Geneva.
Welcome Janelle as new director starting 9/9/2019.
Clean outside of building – weeds in garden and sidewalk.
Period of Public Expression – Thank you Robin for doing the phone interviews for the new director. Thanks to all who interviewed the candidates.
Trustee Meeting – Wednesday, October 9, 2019 at 7:00 PM.
Meeting adjourned – 9:00 pm
Respectfully Submitted,
Cynthia Langkamp – Secretary
Minutes for the Meeting of August 7, 2019
Present: Janet Dys, Wendy Krause, Kerry Sherman, Tim Rock, and Cynthia Langkamp.
Meeting was called to order at 7:10 pm.
Adoption of Agenda – Tim moved to accept agenda seconded by Janet with addition of removing tree out front. Motion was passed unanimously.
Reviewed the minutes from July 2019. Tim moved to accept the minutes seconded by Kerry. Motion was passed unanimously.
Period of Public Expression –
Treasurer’s Report – Cynthia moved to accept Treasurer’s report, seconded by Tim. Approved paid bills for August 2019, Cynthia moved to accept paid bills, seconded by Kerry. Approve payment August 2019 bills, motion made by Kerry, seconded by Tim. Motion was passed unanimously.
We received another $1000 from Tom Good. Thank you Tom.
Another Grant – Early Literacy Mini Grant – Magnetic Board – Great Fun.
Old Business –
Circulation Stats – July 3284 down 283/WIFI 116/ OWWL2GO 388/Overdrive Magazines12.
Children’s Holiday Bazaar – We collected 18 boxes from St. Mary’s rummage sale. We will start advertising that we are now accepting donations.
Performances – Doing great.
Construction Grant – Billed the State for the balance.
Building issues – Moving wall – ¾ & 1” – Roy White to fill crack outside.
Ontario County Public Library Service Area – Charter change to add part of Canadice and South Bristol to our “chartered to serve” area. HCS School District.
Budget 2020 – Made a motion to accept preliminary budget. Tim moved to accept, seconded by Kerry.
Town of Richmond – FEMA zoning. Floodplain. Anything new?
Director Posting & Job description – Corrections to letter that Janet is to sign.
New Business
October Book Sale – Every Saturday in October – Bag Sale. Need volunteers for four Saturday’s.
Senator Rich Funke letter – attached letter
30th Annual Meeting & Brunch – Wednesday, October 16th from 9-10:30 AM at Belhurst Castle in Geneva – trustees, staff and volunteers. Who can attend?
Rugs cleaned in original building on July 24th.
Minutes for the Meeting of July 10, 2019
Present: Janet Dys, Wendy Krause, Robin Healy, Amy Sharp, Tim Rock, Mary Boite and Cynthia Langkamp.
Guest: Ron Kirsop
Meeting was called to order at 7:02 pm.
Adoption of Agenda – Robin moved to accept agenda seconded by Mary. Motion was passed unanimously.
Reviewed the minutes from June 2019. Tim moved to accept minutes seconded by Robin. Motion was passed unanimously.
Period of Public Expression – Carla Collichio was thrilled with Book Talkers on June 26th. Author of book attended the meeting.
Treasurer’s Report – Amy moved to accept Treasurer’s report, seconded by Mary. Approved paid bills for July 2019, Cynthia moved to accept paid bills, seconded by Janet. Approve payment July 2019 bills, motion made by Amy, seconded by Mary. Motion was passed unanimously.
Old Business –
Circulation Stats – June 2851 down 74/WIFI 152/ OWWL2GO 358/Overdrive Magazines 34.
Children’s Holiday Bazaar – Sorting out donations.
Performances – At HCS due to weather – 160 people.
Construction Grant – Billed the State for the balance.
Moving wall – ¾ & 1” – Put molding up to cover up moving wall.
Outside gap – Fill in to keep rodents out.
Book Sale – Saturday July 13, thru July 20 – spots are all filled.
Basement Clean up – Roto-Rooter Excellent Job.
Ontario County Public Library Service Area – Lauren – Charter change to add part of Canadice and South Bristol to our “chartered to serve” area. HCS School District. Great Presentation.
Policies/Job Descriptions – No meeting today.
Town of Richmond – FEMA zoning. Floodplain. Anything new?
Programs/Meetings
Book Talk – South of Little Rock 12 ladies and author.
New Business
Exempt Organization Certificate – Now have a new tax exempt number.
2020 Budget – Motion made to accept budget. Mary moved to accept, seconded by Robin. Motion was passed unanimously.
Director posting and job description – Search Committee
Period of Public Expression –
Trustee Meeting – Wednesday, August 7, 2019 at 7:00 PM.
Meeting adjourned – 8:55 pm
Respectfully Submitted,
Cynthia Langkamp – Secretary
Honeoye Public Library Board of Trustees
Minutes for the Meeting of June 12, 2019
Present: Janet Dys, Wendy Krause, Robin Healy, Amy Sharp, Mary Boite
and Cynthia Langkamp.
Meeting was called to order at 7:17 pm.
Adoption of Agenda – Robin moved to accept agenda, seconded by Amy.
Motion was passed unanimously.
Reviewed the minutes from May 2019. Amy moved to accept minutes, seconded
by Janet. Motion was passed unanimously.
Period of Public Expression –
Treasurer’s Report – Robin moved to accept Treasurer’s report, seconded by
Amy. Approve paid bills for June 2019, Cynthia moved to accept paid bills, seconded by Janet. Approve payment June 2019 bills, motion made by
Mary, seconded by Robin. Cynthia moved that Tim authorizes for accountant to
file tax return by IRS E-file signature authorization, seconded by Robin. Motion
was passed unanimously.
Old Business –
Circulation Stats – May up 89/WIFI 114/ OWWL2GO 340/Overdrive Magazines 19.
Children’s Holiday Bazaar – $143 in Spring Sales.
Performances – moving along.
Construction Grant – Roy White – outside wall – complete. Amir – lighting is
beautiful. 90% complete. Closet Door – Bob Stowe – $5274 – Mary moved to OK
payment to Stowe Construction not to exceed $5274, Mary moved to OK
payment, seconded by Robin. Motion was passed unanimously. Award $11,305
(75%) of $15,074 – received $10,175. After paying $5205 from building account,
we can close this account.
Building issues – Moving wall – ¾ & 1” – Put molding up to cover up moving wall.
outside gap – Fill in to keep rodents out.
Book Sale – Saturday July 13, thru July 20 – spots are all filled. Thank you.
Marilyn Matteson has enjoyed sorting out books for our book sale, but is turning
this job over to our library volunteers. Thank you Marilyn.
Basement Clean up – Roto-Rooter quote – Janet. ½ payment down. Amy made
the motion to pay $2500.00 to get basement cleaned, seconded by Robin. Janet
will set up time. Motion was passed unanimously.
Ontario County Public Library Service Area – Lauren – Charter change to add
part of Canadice and South Bristol to our “chartered to serve” area. HCS
School District. Great Presentation.
Maker spaces – Lego wall. Bob Stowe.
Policies/Job Descriptions – No meeting today.
Town of Richmond – FEMA zoning. Floodplain. Anything new?
Programs/Meetings:
Book Talk – Origin by Dan Brown – 11 ladies.
New Business
New Website – Sue’s Job Description, Renee as back-up.
Exempt Organization Certificate – Now have a new tax exempt number.
2020 Budget for July – will review next month.
Director Job information/Work Schedule/Application
Call list
Change August meeting to August 7, 2019. Janet made a motion to make
change, seconded by Tim. Motion was passed unanimously.
Period of Public Expression –.
reviewed HPL Work Schedule.
Trustee Meeting – Wednesday, July 10, 2019 at 7:00 PM.
Meeting adjourned – 8:55 pm
Respectfully Submitted,
Cynthia Langkamp – Secretary
Board of Trustees
Minutes for the Meeting of May 8, 2019
Present: Janet Dys, Wendy Krause, Tim Rock, Robin Healy, Kerry Sherman, Mary Boite and Cynthia Langkamp.
Meeting was called to order at 7:05 pm.
Adoption of Agenda – Mary moved to accept agenda, seconded by Janet.
Motion was passed unanimously.
Reviewed the minutes from April 2019. Tim moved to accept minutes, seconded by Robin. Motion was passed unanimously.
Period of Public Expression – Discussed trimming bushes out front. New sign out front on pole.
Treasurer’s Report – Tim moved to accept Treasurer’s report, seconded by Robin. Approve paid bills for May 2019, Tim moved to accept paid bills, seconded by Robin. Approve payment May 2019 bills, motion made by Cynthia, seconded by Tim. Motion was passed unanimously.
Old Business –
Circulation Stats – April down 171/ WIFI 59/ OWWL2GO 367/ Overdrive Magazines 21.
Children’s Holiday Bazaar – We have HCS for next year. Requests for building usage is now made on-line. Spring Sale going well. Will take down the end of May. Will put an Ad in Weekender for August issue to start accepting donations.
Performances – We have HCS in case of bad weather. Donation letter in the mail. Performances should be part of Library Director job description. Program of HPL.
Construction Grant – Roy White – outside wall – complete. Amir – lighting is beautiful. 90% complete. New ballast for all lighting, except in new building. Motion was made by Mary to sign check for lighting, seconded by Janet. Motion was passed unanimously. Closet door – Bob Stowe – $5,274. Award $11,305 (75%) of $15,074 – received $10,175.
Building issues – Moving wall – ¾ & 1” – Put molding up to cover up moving wall.
Book Sale – May 18th from 9am – 1pm. Marcia Young and Donna Cochrane to work. Thank you.
Basement Clean up. Received $5,000 on January 3, 2019. Need to get updated quotes for cleaning basement.
Ontario County Public Library Service Area – Lauren – Charter change to add part of Canadice and South Bristol to our “chartered to serve” area. HCS School District. Great Presentation.
Maker spaces – Lego wall. Bob Stowe.
Policies/Job Descriptions – No meeting today.
Town of Richmond – FEMA zoning. Floodplain. Anything new?
Programs/Meetings:
Book Talk – The Ten Year Gap – 11 ladies.
New Business
Outside signs are installed.
Fleming Heating and Air Conditioner – John Whitcom – installed geothermal.
April 29 – Spencer Shumway/Richmond Code – we passed.
Pick a Date for July Book Sale – July 13 thru July 20. Mary will get volunteers.
Chris Coriddi – gardens/bushes – Doing a great job. Thank you Chris.
June Advertising – Put a notice in the Weekender and Owl Light News regarding Wendy retiring after 29 years. Janet will write up a notice.
New Website – Get a new website up by end of May.
Fault in Fire System – Line 2. Frontier called to have the line checked. Phone static.
Change August meeting to August 7, 2019. Janet made a motion to make change, seconded by Tim. Motion was passed unanimously.
Period of Public Expression –
Trustee Meeting – Wednesday, June 12, 2019 at 7:00 PM.
Meeting adjourned – 8:35 pm
Respectfully Submitted,
Cynthia Langkamp – Secretary